Controller

Works closely with: the Project Manager, the bookkeeping ﬁrm, and the Coordinating Group

The Financial Controller establishes and maintains the procedures for ﬁnance and accounting within the organization in conjunction with the Project Manager (PM) and the Coordinating Group (CG). They are responsible for planning budgets, executing ﬁnancial analysis, preparing forecasts and ﬁnancial reports, and developing ﬁnancial models to help explain projections for the organization’s ﬁnancial stability in the months ahead.

They also work with the Project Manager (PM) and Coordinating Group (CG) to optimize the ﬁnancial and reporting systems and policies in place and develop new ones if required. They ensure that the organization is fully compliant with the Canadian Tax Act as well as other federal and provincial regulations; all within generally accepted accounting principles (GAAP).

Speciﬁc operational functions:

Collaborate with the Church’s bookkeeping ﬁrm to set up new Chart of Accounts and establish operating procedures to produce required ﬁnancial statements and reports.
Code all invoices, reimbursements, direct debit transactions with Income Statement account number(s) plus funding allocations such as grants, before forwarding to bookkeeping ﬁrm for data entry and processing.
Prepare deposits for any incoming revenue/receipts, code for data entry purposes and forward for processing, noting name of Fund to which credit should be applied as well as Income Statement revenue account. Canada Helps and Church congregants’ donations also to be coded and forwarded for processing.
In conjunction with the PM, prepare monthly ﬁnancial reports for the Steering Committee
In conjunction with the PM and Coordinating Group, prepare a budget for the upcoming ﬁscal year, for review by the Steering Committee and approval by Session.
Oversee interim and ‘Project’ end reporting as required for all Grant funding, including invoices/expense copies be included with the report as required and follow-up on reimbursable grants as required.
Prepare Donation Receipts for funds requiring a receipt.
Prepare appropriate recognition and/or receipts for non-cash goods received by the organization.
Review all reports received from bookkeeping ﬁrm, including bank reconciliations, before preparing Financial Reports for presentation to PM and CG. Analytical as well as budgeting reporting is a requirement.

Year-end is December 31; all reports prepared by bookkeeping ﬁrm should be reviewed before ﬁling with Presbyterian Church in Canada (PCC), Canada Revenue Agency (T3010) and provincial or municipal governments as required.

Qualities and Strengths

Knowledge of and experience in QuickBooks, including revisions to or creating new charts of accounts; annual budgeting; creating informative monthly reports to various committees.
Excellent organizational skills.
Good time management skills and ability to manage under conditions of stress and uncertainty.
Empathy and people skills and the courage to have important conversations with kindness.
Comfort in working in a church based organization in a multifaith and non-faith context.
Understanding of food security issues beneﬁcial.

Hours and Pay

This position is deﬁned as a 10 hour a week part-time employee position, at the rate of $30.00 per hour, including four weeks of paid vacation. Statutory deductions taken at source.

Forward Resumes to knoxnw@telus.net

Project Manager

Reports to: the DGH Steering Committee and through that Committee to Trinity Session Works closely with: the Controller, the Coordinating Group of volunteer leadership, the Grants Team

Overall Management

The PM shall, with the Coordinating Group, establish and maintain the DGH Mission and Vision Statements, building from available legacy documents for review by the Steering Committee and approval by Session.
The PM shall provide a written monthly report to the Steering Committee on a schedule appropriate for reporting to the stated (monthly) Session meetings during the year; the report will cover operations and finance, noting particularly successes, stressors, grants applied for and received, and objectives for the month ahead.
The PM shall, with the Coordinating Group, establish and maintain policies appropriate for all aspects of DGH, including the PCC guidelines (Leading with Care), and the Food Safe principles, for review by the Steering Committee and approval by Session.
The PM will sit as an ex officio member of the Steering Committee.

Volunteer Management

The PM will work with the different organizational approaches of the DGH sites in order to support site leadership and where possible provide mitigation for excessive volunteer workload.
The PM will support the site coordinators in volunteer recruitment, communication, safety, training. and scheduling, as needed by the site coordinators, as well as administration and data base of same.
- The PM will establish and maintain, with input from the site coordinators, a volunteer handbook of Standard Operating Procedures (SOPs) for DGH operations, for review by the Steering Committee and approval by Session.
- The PM in collaboration with the Coordinating Group and subject to the availability of funding, shall establish and maintain suitable registration and other administrative systems necessary to DGH operations, building on the legacy systems in place.

Finance

In collaboration with the Controller, the PM shall oversee the financial management of DGH.
- work with the Controller and Coordinating Group (CG) to optimize the financial and reporting systems and policies in place and develop new ones if required, for review by the Steering Committee and approval by Session.
- In conjunction with the controller, prepare monthly financial reports for the Steering Committee
In conjunction with the Controller and Coordinating Group, prepare a budget for the upcoming fiscal year, for review by the Steering Committee and approval by Session.

Fundraising/Grants:

The PM will work with the Grants Team to secure funding for DGH operations.
- The PM shall establish and maintain a collaborative fundraising regime and supporting documentation to provide financial resources to enable DGH operations, including a Source of Funds targeting strategy, for review by the Steering Committee and approval by Session.
- The PM shall provide leadership and support to the Grants Team and monitor progress against the source of funds strategy.
- The PM works with food partners and provides support volunteer leaders to ensure the supply of donated food and reduce the use of funds for food purchases.
- The PM shall, as part of the Source of Funds strategy, seek and find new funding partners.

Relationships with Sponsors/Brand and Outreach

The PM shall, with the Coordinating Group, support established relationships and public relations and develop new outreach strategies, including social media, managing website content and donation links, and engaging in personal outreach.
The PM shall, with the Coordinating Group, network outside the organization, for example, visit other food banks, events to network, program ideas, etc., and help with community outreach / establishing neighborhood connections.

Qualities and Strengths

Empathy and people skills and the courage to have important conversations with kindness.
Good time management skills and ability to manage under conditions of stress and uncertainty.
Skills in change management so that the DGH organization and volunteers remain committed to a common goal.
Capacity to continue to inspire volunteers and volunteer leaders in their delivery of service and have the ability to develop a relationship of respect and trust with the site coordinators.
Knowledge of, or be able to learn about, the current relationships with food partners.
Comfort in working in a church-based organization in a multifaith and non-faith context.
Food security experience beneficial.

Hours and Pay

This position is defined as a 15 hour a week part-time employee position, at the rate of $30.00 per hour, including four weeks of paid vacation. Statutory deductions taken at source.

Forward Resumes to knoxnw@telus.net